Assets Library

The Assets Library is the central store for the files behind your resources. Upload a file once and use it in as many resources as you like — and when you replace it, every resource that uses it updates instantly. It also collects every file uploaded inside a resource block, so it's the one place to see and manage all your resource files.

Where to find it: Go to Resources and click the Assets tab at the top.

Who can use this: Team members with the Admin or Partnerships role, on paid plans. Partners never see the library — they only see finished resources.

Uploading assets

1. Click Upload Assets.

2. Drag and drop files, browse your computer, or import from Dropbox, Google Drive, OneDrive or a URL.

3. Upload up to 50 files at once, up to 5GB per file — any file type is accepted.

Files you upload inside a resource block (an image, video, document, files or PowerPoint block) are added to the library automatically, so you'll also see assets here that you never uploaded from this tab.

The assets list

Assets are listed newest first with their Name, Type, Size, Usage (how many resource blocks use the asset) and Created date. Use the search bar to find assets by filename or description.

The list follows the same Shared / Internal toggle as your resources: assets uploaded on the Shared side only appear while you're viewing Shared, and vice versa.

Asset details

Click an asset to open its details sidebar:

• File Information: Type, size, dimensions (for images) and upload date.

• Edit Metadata: Rename the file and add a description, then Save Changes. Descriptions also help Buzz pick the right asset when it builds content for you.

• Replace File: Upload a new version. Every linked resource switches to the new file immediately — the sidebar warns you how many resources will be updated. The description is kept; the filename, type and size take the new file's values.

• Linked Resources: Every resource using this asset, with links to open each one.

• Delete: Only assets not used by any resource can be deleted — an asset that is in use shows a warning instead, telling you to remove it from those resources first.

Using assets in resources

In the resource builder, the sidebar's Assets tab shows this same library — searchable and filterable by images, videos and documents. Drag an asset straight onto the canvas to add it as a block, or onto a Files block to append it, instead of uploading the file again. See Creating a Resource.

Troubleshooting

• An asset has disappeared. Check the Shared/Internal toggle — the list only shows assets for the side you're viewing.

• Usage shows 0 but the file is in use. Usage counts resource blocks only. An asset used in a certification shows no linked resources here, but it is still protected.

• Deleting fails. Assets in use by resources can't be deleted — open Linked Resources, remove the asset from each one, then delete. If an unused asset still won't delete, contact support.

• I replaced a file but the old name stuck. Replacing updates the file and its technical details; if you had renamed the asset before, re-check the filename in Edit Metadata after replacing.

Good to know

• Replacing an asset is the fastest way to update a document everywhere at once — one upload refreshes every resource that uses it.

• Replace accepts any file type — you can swap a PDF for a new PDF, or even for a different kind of file.

• Asset files are served from a public content delivery network: partners only find them through resources they can access, but anyone holding a file's direct link can open it. For confidential documents, use direct file sharing with the partner instead — see Portal Room Types for the Shared Files room.

• Assets are managed one at a time — there are no bulk actions in the library.

• The library is for resource building blocks; it is separate from the portal's Shared Files room, which is for exchanging files directly with a partner.